CLA Marketing and Communications Team

• Promotions and marketing of events across the college (student clubs not included).
• Liaison with event organizers to determine and manage communications and publicity needs
• Place campus calendar entries

For more information about hosting an event on campus, please visit University Events.

• Posters, flyers.
• Booklets, brochures.
• Digital graphics.
• Swag design.

Printing

Our team can assist you with printed materials through Printing & Mailing Services provided you have a budget and index to charge.

Please keep in mind that Printing & Mailing Services requires at least five working days for their print services. Additional charges may be incurred for any print job with a shorter deadline.

Distribution

Printed material will be delivered directly to you for distribution. The CLA marketing team does not hang posters or distribute printed material. However, our team can assist you with direct mailing items like postcards and brochures through OSU’s Printing and Mailing Services.

Our team can assist in documenting your events, programs and people with high quality photos and video. Each photo and video request is considered on a case-by-case basis with preference given to opportunities that allow our team to share the story with as wide an audience as possible.

• Faculty and student headshots.
• Event photography.
• Video profiles of faculty and students.

Request Considerations

Before making a photo or video request, please consider the following:

• Lead time
  • Have you provided enough lead time? Please provide 1-2 weeks’ notice for photography requests. If you’re requesting a video, provide at least 1-2 months’ notice.
• Visually interesting
  • Is it visually interesting? A classroom lecture or presentation from a podium do not typically count as visually interesting (unless the speaker is widely known or famous in their field). 
• Editing time
  • Keep in mind that editing takes time. Editing a video can take weeks and photos can take several hours.

Model Release

The university requires individuals (including all OSU faculty, staff and students) to sign a model release form when they are included in university communications (e.g., featured in photography, videography or written material).

Electronic signing of model releases is available via DocuSign. Instructions for DocuSign model release forms
 

The university requires individuals to sign a model release form when they are photographed, including all Oregon State faculty, staff and students.

• TikTok - student-created short video.
• Instagram - photos/short video of student faces, places and spaces.
• YouTube - longform video, event livestreams/archives.
• FaceBook - photos/videos related to upcoming events. 
• Twitter - faculty content.
• LinkedIn - feature stories, student/faculty/staff kudos.

Guidelines:

• Request social media posts on CLA social media accounts by:
  • tagging us in a post on your school, area or professional/personal account.
  • using the CLA Marketing project request form.

please note: not all requests are fulfilled

• These are the types of content that we don't post on CLA social media accounts:
  • flyers/posters.
  • individual class advertisements.
• School channels are not managed by CLA Marketing.

Our Web & Digital Communications Specialist can help create and edit content across the College’s websites, or provide guidance and best practices on why and how to create your own pages.

• Request web page edits/creation/deletion by using the CLA Marketing project request form. Most simple page edits are completed within two business days.
• Request access to edit web pages by using the CLA Marketing project request form. Provide your ONID and the URL(s) of the pages you want to edit. We will follow up with you within two business days.
• Faculty and staff website resources
  • CLA Website Editing guide. 
  • SPP faculty profile page instructions.
  • Request addition to a directory by using the CLA Marketing project request form. Provide your ONID and the URL(s) of the directory you want to be added to. We will follow up with you within two business days.
• CLA Website Policies and Guidelines

Events

For assistance with planning school graduation events, please contact University Events.

For planning assistance with larger events, such as conferences, you may choose to also partner with OSU Conference Services.

Photos

OSU contracts with The Grad Team. They provide photography services for school graduation ceremonies. There is no payment or cost for this service. Their profit is based on if graduates buy their photos.

Video

For video recordings of school graduation ceremonies, please contact OSU’s Academic Technologies. They can also help with hybrid events (i.e. Zoom webinars).

To submit a Media Services request at mysupport, select "Other (will ask for IT Department)" from the “Service" dropdown menu. Then select "Academic Technologies" from the "IT Group" dropdown menu.